Budget Mentor
Budget Mentor
Scroll to discover
Build Compliant NSF Budgets
Collaborative Guided Forms
Without Difficult SpreadsheetsUse guided forms that auto-apply inflation, fringe, and indirects. Keep your team aligned with real-time collaboration. Share and export a clean, submission-ready NSF budget. Draft faster, avoid mistakes, and submit with confidence.
Scroll to discover
Trusted by research administrators, PIs, faculty, and labs preparing NSF budgets.
Continue to scroll
No sales pitches, tedious demos, or large upfront contracts.
Affordable for both independent researchers and top pre-award teams.
Create a free account
(2 mins)
Use free tier with $100K in budgeting
Approve and invite your team
Join researchers from Yale, Cornell, Columbia, and 50+ institutions
and Approvals
Not Budget Errors and Emails
Watch a complete walkthrough showing how Budget Mentor handles direct costs, indirects, subawards, inflation, and NSF compliance from start to export.
Invite your entire team to collaborate without version control chaos.
PIs, co-PIs, and research administrators work in the same budget with live updates.
Reviewers comment directly without endless email chains or spreadsheet versions.
Everyone sees the same numbers at the same time—no more "which version is final?"
NSF budgetConfigure Budget Mentor to match your policies, rates, and workflows—not the other way around.
Invite collaborators to enter subawards directly—add them to your budget with one click, fully NSF-compliant.
See your budget bar update in real-time as you build—stay within limits without manual calculations.
Change one number and watch it cascade instantly across summaries, indirects, fringe, and your final budget.
Get inline guidance with tooltips and validation at every step—no guesswork.
Plain-language explanations walk you through NSF requirements as you go.
colleaguesReduction in total budget drafting, collaboration, and approval time.
Greater than 97% accuracy with instant updates, exports, collaboration and sharing.
Free budgeting included in the free tier. No credit card or approval process needed.
by leading academics at these institutions
Start free with $100k in complementary budgeting and only pay as your budget portfolio grows. All features included at every tier—no hidden costs or surprise fees.
Budget Mentor started as a tool to help a PI navigate NSF budgeting—and grew from there. We're at conferences like NCURA because we learn as much from the community as we hope to contribute back.
At the 2025 NCURA Conference in Washington, DC
Compare our features, pricing, and capabilities against traditional spreadsheet methods and other budgeting tools.
Budget Mentor
Research administrators spend countless hours on budget prep. Here's what switching to Budget Mentor means for your team.
The ROI isn't just time—it's fewer rejected budgets, less back-and-forth with PIs, and proposals that actually get submitted on deadline.
Start with $100K in free budgeting. No credit card. No approval process. No sales calls.
